Track CommandDecide what the profile is meant to show
A recruiting profile should help a recipient understand the athlete’s current record and contact the appropriate person. Start with the intended audience and the information that person actually needs: athlete identity, graduation year, event focus, relevant performances, and chosen contact details. Keep unrelated team notes out of the profile.
Assign a coach to review the content with the athlete and the people involved in your program’s sharing process. “Ready to share” should mean that someone has checked the record and the sharing choices. It should not mean that every available field has been filled.
In this checklist, a checked or verified result means the staff compared it with a named source. Track Command does not independently certify official results, academic claims, recruiting eligibility, or an athlete’s prospects.
Check the source and context of each result
For each selected competition result, compare the athlete, event, mark, unit, date, meet, and result status with the source. Keep enough information in the team’s review process for another coach to find that source again. If a value came from a forwarded screenshot, locate the complete result record before treating the cropped image as the final reference.
| Check | What to record | When to pause |
|---|---|---|
| Athlete and event | Matched roster identity and event | Names or event labels do not match |
| Performance | Mark, unit, and result status | Blank, incomplete, or conflicting mark |
| Meet and date | Meet name and result date | Only a practice date is available |
| Result context | Timing method or wind when supplied | Context was guessed or substituted |
| Source review | Source reference, reviewer, review date | Source cannot be located |
| Correction | Reason and corrected record if needed | Profile still shows an older value |
Preserve unknown information as unknown. A missing wind reading is not zero wind, and an unspecified timing method is not automatically fully automatic timing. When a recipient needs a particular standard of evidence, check that recipient’s requirements directly.
Label practice marks and select the right context
Keep practice bests visibly separate from competition PRs and top meet performances. A practice mark can be useful context when the coach and athlete choose to include it, but the recipient should not have to infer that it came from training.
Review the exercise and measurement context before including a practice best. For throws, check the implement weight. For jumps and vault, check whether the record is a measured distance or a clearance at a particular height. If the public summary cannot carry the context needed to interpret a mark, leave that category out and discuss it separately.
Do the same for non-performance fields. Confirm the graduation year, event focus, academic information, contact details, and video destination. Use current information that the athlete intends to share. A recruiting profile is not a place to copy private wellness notes or internal staff discussions.
Separate content review from sharing approval
Make two decisions explicit: is the content accurate enough to present, and is this information approved for the intended sharing? A coach can complete a result check while a contact field or video still needs review. Keep the profile in draft until those questions are resolved.
- Review the athlete’s name, graduation year, and event focus.
- Check selected competition results against their sources.
- Decide whether to include practice bests and ensure their meaning stays clear.
- Review each contact, academic, video, achievement, and coach-note field.
- Confirm the intended sharing choices with the athlete and the program’s responsible people.
- Preview the actual public view before distributing its link.
A coach note entered in the recruiting profile can appear in the public recruiting view. Write it for that audience. Use the program’s private staff workflow for material that should not be part of the shared profile. Also review the program head coach’s name and email shown on the public page; those can appear independently of the athlete’s chosen contact fields.
Treat a recruiting link as a public bearer link
An active recruiting link can be opened by anyone who obtains it, and recipients can forward it. Possession of the link is what grants access to that public view; it is not a sign-in restricted invitation to one named college coach. Decide what to include on that basis.
Review an individual athlete link and a program packet separately. In Track Command, the individual public profile requires a Ready profile, sharing approval, and the athlete link to be enabled. The public program packet uses its own enable setting and includes profiles that are Ready, approved, and selected for the packet.
Turning off one sharing path does not necessarily turn off the other. Check both if the aim is to stop sharing an athlete’s information. Disabling a link stops that link from serving its active view; it cannot recall a screenshot, printed copy, or information already copied by a recipient.
Use Track Command’s profile and result controls deliberately
Use Draft while reviewing a profile, then set Ready and confirm sharing approval when the review is complete. Choose the competition PR, top-performance, and practice-best inclusion settings explicitly. Review packet inclusion separately from enabling an athlete’s own public link.
If a saved competition result is wrong, use the result correction workflow and record the reason. Then revisit the profile and its selected result categories. A corrected team record should be checked in the final public presentation before you resend the link.
The app presents the data the program maintains. It does not submit a recruiting application, notify a recipient merely because a link exists, or replace an organizer’s official result record. The coach controls the review and the decision to share.
Schedule the next review
Recheck a profile after a significant result correction, a change in contact details, or a new sharing decision. Give that review an owner. Before sending an older link again, open it and confirm that the current content still represents what the athlete intends to share.
A concise, traceable profile is easier to assess than a longer one with uncertain claims. Keep the record current, keep practice and competition distinctions visible, and make the sharing choices deliberate.